Privacy Notice for Online Meetings, Conference Calls, and Webinars via “Microsoft Teams” by Juratherm GmbH
This is a translation. Only the German version is legally binding: German version
We would like to inform you below about the processing of personal data in connection with the use of “Microsoft Teams.”
Purpose of Processing
We use the “Microsoft Teams” tool to conduct conference calls, online meetings, video conferences, and/or webinars (hereinafter: “online meetings”). “Microsoft Teams” is a service provided by Microsoft Corporation.
Data Controller
The data controller responsible for data processing directly related to the conduct of “online meetings” is Juratherm GmbH.
Note: If you access the “Microsoft Teams” website, the provider of “Microsoft Teams” is responsible for data processing. However, accessing the website is only necessary for using “Microsoft Teams” in order to download the software required to use “Microsoft Teams.”
If you do not want to or cannot use the “Microsoft Teams” app, you can also use “Microsoft Teams” via your browser. In this case, the service is provided via the “Microsoft Teams” website.
What data is processed?
When using “Microsoft Teams,” various types of data are processed. The scope of the data also depends on what information you provide before or during your participation in an “online meeting.”
The following personal data is subject to processing:
User information: e.g., display name, email address (if applicable), profile picture (optional), preferred language
Meeting metadata: e.g., date, time, meeting ID, phone numbers, location
Text, audio, and video data: You may have the option to use the chat function during an “online meeting.” In this context, the text you enter is processed in order to display it during the “online meeting.” To enable video display and audio playback, data from your device’s microphone and, if applicable, its video camera will be processed for the duration of the meeting. You can turn off the camera or mute the microphone yourself at any time via the “Microsoft Teams” application.
Scope of Processing
We use “Microsoft Teams” to conduct “online meetings.” If we intend to record “online meetings,” we will inform you transparently in advance and—where necessary—request your consent.
Chat content is logged when using Microsoft Teams. We store chat content for a period of one month. If it is necessary for the purpose of documenting the results of an online meeting, we will log the chat content. However, this will generally not be the case.
Automated decision-making within the meaning of Article 22 of the GDPR is not used.
Legal Bases for Data Processing
To the extent that personal data of Juratherm GmbH employees is processed, Section 26 of the German Federal Data Protection Act (BDSG) serves as the legal basis for data processing. If, in connection with the use of “Microsoft Teams,” personal data is not necessary for the establishment, performance, or termination of the employment relationship but is nonetheless an essential component of using “Microsoft Teams,” then Article 6(1)(f) of the GDPR serves as the legal basis for data processing. In these cases, our legitimate interest lies in the effective conduct of “online meetings.” Furthermore, the legal basis for data processing when conducting “online meetings” is Article 6(1)(b) of the GDPR, provided that the meetings are held within the framework of contractual relationships. If no contractual relationship exists, the legal basis is Article 6(1)(f) of the GDPR. Here, too, our interest lies in the effective conduct of “online meetings.”
Recipients / Disclosure of Data
Personal data processed in connection with participation in “online meetings” is generally not disclosed to third parties, unless it is specifically intended for disclosure. Please note that, as with in-person meetings, content from “online meetings” is often intended precisely to communicate information to customers, prospective customers, or third parties and is therefore intended for disclosure. Other recipients: The provider of “Microsoft Teams” necessarily gains access to the aforementioned data to the extent provided for in our data processing agreement with “Microsoft Teams.”
Data Processing Outside the European Union
As a general rule, data is not processed outside the European Union (EU), as we have limited our data storage to data centers within the European Union. However, we cannot rule out the possibility that data may be routed through Internet servers located outside the EU. This may be the case, in particular, if participants in “online meetings” are located in a third country. However, the data is encrypted during transmission over the Internet and is therefore protected against unauthorized access by third parties.
Questions About Data Protection
Do you have questions about data protection or your rights? You can reach us as follows:
Juratherm GmbH
-Privacy Policy-
Wilhelm-Busch-Str. 4-6
95447 Bayreuth
Email: datenschutz@juratherm.com
Your Rights as a Data Subject
You have the right to access the personal data concerning you. You may contact us at any time to request this information.
If a request for information is not submitted in writing, please understand that we may require you to provide proof that you are the person you claim to be.
Furthermore, you have the right to have your data corrected or deleted, or to restrict its processing, to the extent permitted by law. Finally, you have the right to object to the processing within the framework of the legal requirements.
You also have a right to data portability in accordance with data protection regulations.
Deletion of Data
We generally delete personal data when there is no longer a need for further storage. A need may exist, in particular, if the data is still required to fulfill contractual obligations or to review, grant, or defend against warranty and, where applicable, guarantee claims. In the case of statutory retention obligations, deletion will only be considered after the respective retention period has expired.
Right to File a Complaint with a Supervisory Authority
You have the right to lodge a complaint with a data protection supervisory authority regarding our processing of personal data.
Changes to This Privacy Notice
We revise this Privacy Notice in the event of changes to data processing or for other reasons that make this necessary. You can always find the most current version on this website.